Client Diary is a cloud system and as such can be accessed from anywhere in the world at any time. Whilst this is a great ability for the business owner it may be that employees should only access the data when at the work place and not from home. This document will take you through protecting your data from access outside of the workplace.
If employees know the account password they can log in from anywhere. There is no way around this. We will be:
Your password has now been updated and if anyone tries to login with the old password it will fail.
Ensure you are on the computer you want the employees to use daily. Usually this is the reception machine. We are going to now setup this machine to have the password auto appear each time shown as ******* so the password is hidden and the staff can just login on THIS machine only without knowing the password.
Fully log out and exit Client Diary by:
Now log back into Client Diary with the newly changed Admin password
Now this is done, every time you try and log in again on this computer. The password will automatically be filled in and shown as *******. This computer can now be accessed by staff at any time but they will not be able to log in elsewhere.
IMPORTANT: If you tell any of the employees the new admin password they will be able to log in from anywhere. Tell others at your own risk. It’s your complete database that is accessible if the password is made known to anyone.